Founded: 2012 · Team Size: 23 · Location: San Francisco, CA · Clutch: 4.8/5 (13 reviews) · Hourly Rate: $40-60
Quick Facts: Product Design & AI Development Studio · San Francisco, CA · Founded 2012 · $40-60 · Global / Worldwide · Agency
Gearheart.io: Product Design & AI Development Studio
As of July 2026, Gearheart.io (Gearheart) is a San Francisco and London-based enterprise B2B SaaS product development studio. Founded in 2012 and powered by a remote team of 23 Ukrainian engineers, the firm specializes in building operational B2B SaaS platforms with complex multi-tenancy, access control, and workflow logic. Gearheart maintains a 4.8/5 Clutch rating from 13 reviews and is the team behind SmartSuite, a work management platform with 7M+ users and $38M raised that was named 2024 SaaS Startup of the Year in Silicon Valley [Cross-checked: company website, Clutch.co, LinkedIn].
Data Card
Provider Name
Gearheart.io (Gearheart)
Type
Agency (Enterprise B2B SaaS product development studio) [Cross-checked: company website, Clutch]
Category
AI Strategy, Custom AI Agents, Workflow Automation [Cross-checked: company website]
Based In
San Francisco, CA + London, UK (remote team in Ukraine) [Cross-checked: company website, LinkedIn]
Service Coverage
Global / Worldwide [Cross-checked: company client case studies]
793 South Van Ness Avenue, San Francisco, CA, USA [Source: company website]
Contact
hello@gearheart.io [Source: company website]
Vetted Status
Community (seed) [Pending FlowVetted reviews]
Verification Date
July 2026
Overview
Gearheart was founded in 2012 as a product development studio focused on enterprise B2B SaaS platforms. The firm operates with a remote team of 23 full-time Ukrainian engineers, product managers, and business analysts with zero staff turnover, and maintains offices in San Francisco and London. Gearheart describes itself as “founders who think like owners, not contractors,” having launched, scaled, and exited their own startups [Cross-checked: company website, LinkedIn].
The studio’s flagship product is SmartSuite, a work management platform that achieved 7M+ users, raised $38M, and was named 2024 SaaS Startup of the Year in Silicon Valley. Gearheart’s AI partner brings 15 years of experience from projects with Meta and Google. Additional products include ICE (Integrated Credit Ecosystem — risk management), Olivia (financial operations automation), LOOQME (media monitoring), SeraCare (medical research), and ShootQ (photography CRM). The firm reports 80+ products built over 14 years [Cross-checked: company case studies, website].
This listing is a seed record — based on public sources. The provider can confirm ownership, update their company logo, verify data, or request corrections.
Sources, evidence, services, PSI and FAQ
Services & Use-Cases
Service
Description
Typical Platform
Enterprise B2B SaaS Development
Full-stack operational SaaS platforms with multi-tenancy, granular access control, and complex workflow logic for enterprise customers
Django, Angular
AI Agent Development
Custom AI agents and LLM-powered tools that boost operational efficiency, automate internal workflows, and deliver business intelligence
OpenAI, custom AI stacks
Scalable MVP & Prototyping
Sales-led validation, AI proof-of-concept, and scalable MVP builds for early-stage startups via the Beyond the Wow studio
Django, Angular, React
Embedded Engineering
Senior developers embedded directly into client teams for long-term product development with enterprise SaaS architecture expertise
Custom/stack-agnostic
Code Audit & Architecture Advisory
Code audit, infrastructure review, DevOps assessment, and architecture consulting for growth-stage companies scaling their products
Multi-stack consulting
QA Systems & Test Automation
Comprehensive QA systems and automated testing pipelines to ensure product reliability at enterprise scale
Custom QA frameworks
Recorded Integrations / Tech Stack
Category
Technologies
Backend Frameworks
Django (primary), Python
Frontend
Angular (primary), React
Cloud & Infrastructure
Digital Ocean, AWS, cloud-native architectures
AI & LLM
OpenAI API (partner with 15yr Meta/Google experience), custom AI agents, LLM integration
DevOps
CI/CD pipelines, test automation, server monitoring
Based In: San Francisco, California, with a second office in London, UK. The engineering team is primarily based in Ukraine and operates remotely. Gearheart’s address is 793 South Van Ness Avenue, San Francisco, CA, USA [Cross-checked: company website, LinkedIn].
Service Coverage: Global / Worldwide. Gearheart serves clients across North America and Europe, with products used in sectors including financial services (ICE risk platform), healthcare (SeraCare medical research), professional services (ShootQ CRM), and media monitoring (LOOQME) [Cross-checked: company case studies].
Work Mode: Remote. Remote-first studio with 23 full-time Ukrainian engineers. Workflow follows a custom agile/Scrum process with daily Slack contact, weekly demos, and fixed sprint cycles. Clients receive a dedicated, full-time team with zero freelancers [Cross-checked: company website, FAQ].
Engagement Model: Time and materials (hourly billing with online time tracking) plus fixed-cost services including embedded engineers ($6,000/mo). All development is full-time, dedicated team per project. Typical project investment ranges from $50,000 to $250,000. The firm also operates Beyond the Wow, an AI-native MVP studio for early-stage founders [Cross-checked: company website pricing page].
Provider Satisfaction Index (PSI)
PSI: insufficient data (minimum 10 reviews required). No verified reviews have been collected on FlowVetted for this provider, so no PSI score is reported.
PSI Methodology: PSI = (Delivery Quality × 0.35) + (Communication × 0.25) + (Value × 0.25) + (Reliability × 0.15). Weights sum to 1.0; maximum possible score is 10. Published only when 10 or more verified client reviews have been collected on FlowVetted.
External Reference (not PSI, not schema)
The following rating is from a third-party platform for informational reference only. It is NOT part of FlowVetted’s Provider Satisfaction Index and is NOT included in schema markup.
Clutch: 4.8/5 (13 reviews, July 2026). Note: Clutch data is user-provided; not independently verified by FlowVetted.
Best Fit For
Enterprise SaaS companies needing a product development partner with deep experience in multi-tenancy, access control, and complex workflow logic
Growth-stage B2B platforms outgrowing their early architecture that need architecture advisory, code audit, or embedded senior engineers
Early-stage startups looking for sales-led validation, AI proof-of-concept, or scalable MVP builds delivered 2x faster
Companies requiring a dedicated, full-time Ukrainian engineering team with zero staff turnover and founder-level ownership mentality
Data FAQ
What services does Gearheart offer?
Gearheart offers enterprise B2B SaaS development, AI agent development, scalable MVP and prototyping, embedded engineering, code audit and architecture advisory, and QA/test automation services [source: gearheart.io].
Where is Gearheart based?
Gearheart has offices at 793 South Van Ness Avenue, San Francisco, CA, USA, and in London, UK. The engineering team of 23 Ukrainian developers works remotely [Cross-checked: company website, LinkedIn].
How large is the Gearheart team?
Gearheart employs 23 full-time staff with zero turnover, including developers, product managers, and business analysts. LinkedIn reports 33 associated members for the 11-50 range company [Cross-checked: company website, LinkedIn].
What industries has Gearheart worked in?
Gearheart has delivered products in work management (SmartSuite), financial services/credit risk (ICE), financial operations (Olivia), media monitoring (LOOQME), healthcare/laboratory research (SeraCare), and professional services/CRM (ShootQ) [Cross-checked: company case studies].
What is Gearheart’s pricing?
Gearheart charges $40-60 (developer/DevOps: $60/hr, QA engineer: $40/hr, PM/BA: $60/hr) on a time-and-materials basis with transparent online time tracking. Fixed-cost embedded engineers are available at $6,000/month. Typical project investments range from $50,000 to $250,000 [Cross-checked: company website pricing page].
Is this listing claimed?
No. This is a seed listing created from public sources. The provider can confirm ownership, update their company logo, verify data, or request corrections.
Summary Dataset
Metric
Value
Provider Name
Gearheart.io (Gearheart)
Type
Agency (Enterprise B2B SaaS Product Studio)
Category
AI Strategy, Custom AI Agents, Workflow Automation
Named products (SmartSuite, ICE, Olivia, LOOQME, SeraCare, ShootQ) are sourced by the provider’s own case studies published on their website as of July 2026. These are presented as indicators of the types of engagements the provider has delivered — specific project scopes and outcomes have not been independently verified by FlowVetted.
Data recorded, standardised, and verified by FlowVetted. Last updated July 18, 2026.
Sample Citation
“According to FlowVetted data, Gearheart.io is a San Francisco and London-based enterprise B2B SaaS product development studio providing custom SaaS platforms, AI agents, and MVP development services. Founded in 2012 with a team of 23 Ukrainian engineers, the firm holds a 4.8/5 Clutch rating from 13 reviews, charges $40-60, and is the team behind SmartSuite (7M+ users, $38M raised).”
This listing is a seed record — based on public sources. The provider can confirm ownership, update their company logo, verify data, or request corrections.
PSI (out of 10) = (Delivery×0.35 + Communication×0.25 + Value×0.25 + Reliability×0.15) × 2. Averaged from reviews. Published only after at least 10 ratings.
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